A Document Management and Tracking System helps in this endeavor by assisting in the structuring of document storage used to track, manage and store documents in digital form and reduce paper.  The system will introduce the concept of Paperless and Go-Green environment for your department.

MODULES :

Receipt of documents

• Receipt of Envelops and Letters
• Details of Addressee
• Details of Senders
• Description of Letters
• Categorization of Letter
• Priority and Security of Letter
• Marking on Physical letter
• Entry of Letter details in computer
• Addressed to the concerned person

Creation of E-File :

 Creation of e-file [Main/ Part File]

• Scanning of Letters and Note sheet of each file
• Scan the letter & enclosed in e-file
• Attach the letter in physical file.
• Noting and Drafting in e-file

Movement of Files Generation of Letter

• Call Conferencing
• Video Conferencing
• Remote Areas; Call Transfer
• Call Forwarding
• Calling through CUG SIM

 Digital copy of all documents

• Outgoing FAX from Computers
• Incoming FAX into Computers
• E-MAILs
• SMSs [Bulk & PUSH & PULL]
• Round the clock assistance to Public
• IVRS
• Toll-Free with 4 Digit Number
• Grievances & action taken for redressal
• Trend Analysis of Grievances

Social Media :

• Enables internal collaboration
• Allows for information sharing with external partners or Stakeholders
• Exchanges information with the public
• Keeps pace with fast moving events
• Harnesses the ideas of the public to support the Mission & Vision
• Promotional Video Clips for You Tube.

Centralized MIS Monitoring :

• Day to day basis performance monitoring of their units.
• Improved operational efficiency and flexibility
• Need rapid access on information to make decisions about strategic, operational issues etc..

Current Location Tracking

• Monitor the Current Location of Field Officers / Checking Squad on Google Earth along with the Information.
• Monitor the unprecedented level of control over GPS Enabled mobile units [Vehicles] from a centralized location

Remote Monitoring

• All CCTV systems can be viewed and controlled remotely over the internet.
• Keep an eye on various units from the centralized Location.
• Increase Business Efficiencies and Improve Profitability

INFRASTRUCTURE OF CONTROL ROOM

A central control room is the dream of any intensive operation: The desire to have in a single location, several remote operations and the ability to take quick and appropriate decisions.

VIDEO WALL

Size      : 8’ x 4.5’; 12’ x  6.3’

Matrix : [2×2 and 3×2] of 55” Panels

Aspect Ratio : 16 : 9

Resolution    : 1920 x 1080 Full HD

Life time       : 60,000 Hrs

Orientation   : Portrait / Landscape

Automatic Call Distributor (ACD)

• Anywhere – 24 x 7 based.
• Call Transferring / Forwarding
• Call Conferencing – 15 Party
• Call Hold and Call Waiting
• Alternate Number Dialing
• PRI Lines
• Crystal Clear Voice

PC based Digital Key Phone

SERVER BASED IVR SYSTEM

• Welcome Message
• Graphical System Design Interface
• Multiple telephone line support both on Analog and Digital
• Integrated with database. 
• Multi-Language support

Service Architecture- Dedicated

E-DIRECTORY

• On-Line Telephone Directory.
• Available on Mobile Phone

SEATING ARRANGEMENTS

STADIUM SEATING

The increased angle of seating, seats are typically installed on a stepped floor surface which also functions as a staircase in the aisles.

SOLAR POWER PLANT

• Solar PV Modules 200Wp – 250Wp
• Solar Inverter
• Battery 120 Ah
• Module Mounting Structure frame-G.I.
• JB, Electrical fittings, Cables etc.
• LED Lights
• 5 Years Maintenance.