Introduction

Current estimates show that up to 50% of space in offices can be devoted to storing paper records, and manually processing and sharing documents can be ten times as expensive as the cost of producing them.

Further, it’s not uncommon for businesses to have as many at nineteen copies of common business documents in various formats, such as paper, email attachments, local copies on employees’ PCs, and so on. And worse, up to 70% of documents are recreated, wasting time and resources that should be focused on growing your business.

Solutions with Magnus IT Solutions

Government Agencies all over the world, deal with a plethora of documents in the course of their day to day work. There is also an ever-increasing need and awareness to improve the efficiency of Government Operations and to provide more efficient services.

The main aim of the Scanning and Document Digitization System is to provide flexibility to departments to maintain huge amount of pending files.

This system will help all departments to keep track of every file.

Modules :

• Document Preparation
• Scanning
• Book Marking in PDF Files
• OCR of Documents
• Meta Data
• Uploading of Documents

Main Advantages of Using Document Management Systems:

• An Integrated and transparent Cloud-based helpem and helps in tracking the documents in real time.
• Instantly locate, share and secure all contents in files.
• Consistent watch over the important documents.
• Centralized Source of Information helps in fast retrieval of e-Documents & Files for instant decision making.
• Reducing the cost of copy number
• Supports Unicode [UTF-8 Character Set] i.e. multilingual.
• Supports Graphical Representation of Reports.

FEATURES

• Document Input
• Scanner
• Email
• Manual Upload
• Bulk Upload
• Automated Process for Mass Uploading
• Mobile Applications
• Web Services
• Document / File Indexing
• Indexing of all documents / Files
• Automatic Document Numbering
• Indexing Meta Data / Keywords
• Supports innumerable formats
• Document Search
• Safe and Powerful search
• Document content and meta data search
• Advanced search on all document attributes
• Multi Parameter Query Search Engine
• Document Processing
• Create E-Files / Documents
• Forward, Move, Share Documents
• E-Noting on E-Files
• Workflow Automation
• Rule based processing on incoming documents
• Setup individual rules and document actions
• Automatic and Manual workflow
• Document Routing
• Business Process Modeling with Customized Windows, Reports
• Configure multi-level approvals
• Automatic creation of records based on documents
• Update records based on documents
• Document Security
• Audit Trail
• User and Roles
• Advanced Access rights
• Encrypted Documents on file system
• User Dashboard
• Workflow Inbox
• Document inbox
• Alerts and Notifications
• Reporting Dashboard
• Follow-ups and Chat
• Inbuilt Calendar, Email, SMS
• Customization
• Create customized Windows and Records
• Generate Custom Fields and Reports
• Add custom Document Attributes
• Describe custom workflow
• Create Custom Dashboard Reports
• BONUS: Special Features